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Parish Council Minutes - Wednesday, 3rd February 2021

on Fri, 19/03/2021 - 7:20pm

SPARSHOLT PARISH COUNCIL

Minutes of the Finance Meeting of Sparsholt Parish Council held on

Wednesday 3rd February 2021 via Zoom starting at 7.00pm

 

Present: Councillors Barnes, Comyn, Corfield, Jacobs and Jones, Clerk and RFO.

 

 

ACTION

1

Apologies:  None.

 

2

Declaration of Acceptance of Office, Declarations of Interest & Reminder of the Code of Conduct:  None.

 

3

Finance:

  1. Bank Account Switch:  The RFO reported that she would need a copy of the minutes of this meeting, signed by Cllr Comyn and Cllr Barnes, to send to the manager of Metro Bank in Newbury ([email protected]) to open the new account. Regarding the change in banking arrangements the following details of councillors and employees was agreed -

The Sparsholt Parish Council consists of the following five councillors and employees:

Councillor and Chairman                        Timothy John Comyn

Councillor                                             Ian John Barnes

Councillor                                             Barry James Jones

Councillor                                             Clare Elizabeth Jacobs

Councillor                                             Rupert John Conyngham Corfield

Responsible Financial Officer (RFO)       Jane Louise Valentine

Parish Clerk                                          Deborah Anne Lewis-Pryde

 

The following details of the new bank account were also agreed:

  • A new bank account in the name of Sparsholt Parish Council is required and this should be with Metro Bank.
  • The signatories will be Jane Louise Valentine, Timothy Comyn, Ian John Barnes and Barry James Jones and set up with any one person to sign.
  • The account should be an Internet Business Account and should be set up with Jane Louise Valentine (RFO) having full access while the other signatories will have view-only access.

The above was proposed by Cllr Comyn as a true record, seconded by Cllr Barnes and agreed unanimously.  The RFO to send the minutes to Metro Bank in Newbury in person or by email.  Metro bank will set up a Teams meeting and the RFO has forwarded the forms and details of the ID’s required.  Cllr Corfield can be added once the account is set up.

  

  1. Any other finance matters:  Cllr Barnes asked the RFO if she would reconsider her resignation.  The RFO responded that it is difficult with only 6 meetings a year and it would be helpful to have more.  The Clerk suggested interim Finance only meetings when required and said that the OALC are campaigning for online meetings to be able to continue after restrictions on face to face meetings are lifted.  The RFO agreed to retract her resignation and to advise when these Finance only meetings are required, especially around audit time.  The RFO mentioned that the Parish Council need to find another Internal Auditor and she will phone local village parish councils to see who they use.  The Clerk has also advertised for a replacement Internal Auditor. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RFO

 

 

 

 

 

 

 

 

 

 

 

 

RFO

4

Date of Next Meeting:  Wednesday 17th March 2021 starting at 7.00pm via Zoom. 

The Parish Council may need to change this date as necessary.

 

Meeting closed at 7.15pm. Minutes prepared by Mrs D Lewis-Pryde, Parish Clerk. 

 

SPC 3rd February 2021

 

 

 

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